The Tools I use Everyday in Freelancing – Getting Work Done

Business Owners

freelanceTools2Last week I was talking about the financial tools I use every day in freelancing. This week has all the actual work tools.

Mailbox & Airmail

I find it surprising that after all these years, email programs are still really pretty basic. As someone who gets constant emails from clients, my email is vital. Most importantly I have to have an easy way to mark emails that I need to respond to.

On my phone, I use Mailbox. The view is nice and large and it always works. If I’m out away from my computer, I can easily browse my emails and mark any important ones.

For my Mac, I use Airmail. The majority of my email work is done in this app. At $1.99, it’s cheap enough for you to buy and try it out (unlike the other options pushing $50). I’ll be honest, it’s not perfect, but it’s pretty awesome.


Welcome to the new world. If you aren’t using Evernote, you are missing out! It is the most effective way to keep notes on what you’re doing and keep them organized.

I split up my notebooks into To Dos (daily or weekly), Business notes for each client, and Business Development notes. However you choose to do it, the fact that it syncs everywhere is priceless. And it’s free!


Again, a vital app for any business – and especially for web developers – is an app that allows you keep track of your passwords and easily shares them with others.

As a side note, if you have multiple people on your team that you work with, you can set up a syncing vault over Dropbox that you can share with your other team members. It is a little difficult to set up, but once you’ve got it working, it’s priceless.


Blogloving is a simple program I use to subscribe to blogs. It’s how I found out about the recent SSL issue the day before it broke in the major tech news. Since following the right blogs is paramount to staying up with what’s going on in your field, I’d recommend some kind of blog subscription service.

Bloglovin has an app and a desktop site, so you can browse either way. I love the app because it allows you to browse the latest blogs while you’re standing in line or waiting for others.

BONUS! What the Font

Despite it’s funny name, What the Font is a fantastic app. It’s a great way to figure out what font you’re looking at. On the phone, you can take an image of anything and have it match the font.

On the desktop, you upload a photo to find the font. It’s not infallible, but it’s pretty great.

What are the tools you use everyday to get stuff done? Let me know!